Notes
Search and filter notes
Find the notes you need by searching, filtering by list or tag, and sorting your notes view.
Searching notes
Use the search bar (Search notes…) at the top of Notes to find notes by title or content. Search is case-insensitive and updates in real time as you type.
Filtering notes
Filters narrow down your notes view to show only what you are looking for.
On mobile
- Tap the filter icon at the right-hand end of the search bar on the Notes tab. A sheet opens with Sort by and Filter by sections.
- Under Filter by, tap Filter by list or Filter by tag. A second sheet opens. You can use one filter or both:
- Filter by list — Show only notes belonging to the lists you pick.
- Filter by tag — Show only notes that have any of the tags you pick. If you also filter by list, a note has to match both.
- Tap the lists or tags you want. Your choices apply straight away, and each active filter shows as a chip under the search bar. Tap Done to close the sheet.
To clear a filter, tap its chip under the search bar, then tap Clear in the sheet that opens. You can also tap selected items to deselect them. List and tag filters each have their own chip and clear separately.
On the web
Pick one or more lists to show only notes in any of them, and one or more tags to show only notes that have any of them. If you use both, a note has to match both to show.
- Select Sort and filter notes, the filter icon at the right-hand end of the search bar. Filter by is under Sort by.
- Select the lists and tags you want. Your lists come first, then your tags under All tags. To find one quickly, type its name in the Search lists & tags… box.
- Your notes update as soon as you select a list or tag.
Your list filter and your tag filter each show as a chip under the search bar. Select a chip to clear that filter, or select Clear filters at the bottom of the sort and filter options to clear them all.
Sorting notes
You can change the order in which notes are displayed.
- Select the filter icon at the right-hand end of the search bar. Sort options are under Sort by, above the filters.
- Choose a sort option:
- Recently updated — Most recently edited notes first. This is the default.
- Recently created — Newest notes first.
- Title — Alphabetical order.
On mobile
If you choose anything other than Recently updated, a Created or Title chip appears under the search bar. Tap it to change the sort.
On the web
Your notes reorder as soon as you choose. Recently updated is marked Default.
Viewing active and archived notes
When you have archived notes, two filter chips, Active and Archived, appear in the chip row under the search bar.
- Active — Shows your current notes (default).
- Archived — Shows notes you have archived.
These chips only appear when at least one archived note matches your current search and filters. Archived notes in an archived list, or in a list with Show notes on the Notes tab switched off, don't count. If no archived note matches while you are on Archived, the view switches back to Active.
How notes are displayed
Each note is shown as a card that includes:
- A thumbnail of the first image (if one is attached).
- The note title (or "Untitled note" if none is set).
- A three-line preview of the content.
- Tag chips for any tags applied to the note.
On mobile
The cards are laid out in a visual masonry grid: two columns on phones, and three or four on larger screens. A card also shows the note's location address, if it has one.
On the web
The cards are laid out in a grid with as many columns as fit the page.
Notes you pin appear under Pinned, above your other notes. For how to pin a note, see the Archive and organise notes article.
