Tags
Organise with tags
Use tags to categorise and filter tasks, notes, and journal entries across the app.
What are tags?
Tags are labels you can attach to tasks, notes and, in the mobile app, journal entries to categorise them across features. Unlike lists, which group items in one place, tags let you slice your content in flexible ways — for example, tagging items as "work", "personal", or "urgent" regardless of which list they sit in. Tag names are saved in lowercase and can be up to 30 characters long, using letters, numbers, underscores, dashes and full stops (no spaces).
Adding tags
- Open a task or a note. On a note, select Edit first.
- Select Add tags (or the tags already on it).
- Choose from your existing tags, or type a new tag name and select the Create tag option to create it. Select as many tags as you like.
On mobile
Then tap Done. In a journal entry, tap the tag button in the toolbar at the bottom of the last step, then choose your tags in the same way.
On the web
Then select anywhere outside the tags, or press Esc, to close them. To remove every tag from the item, select Clear all tags.
Notes, and journal entries in the mobile app, save on their own, so a tag change there sticks without any extra step. On a task, select Save to keep your tag changes. If you leave without saving, we ask Discard changes?: select Stay here to go back and save, or Discard to drop the change. You can add or remove tags at any time by editing the item.
Filtering by tags
Tags become especially useful when you want to find related items across the app:
On mobile
- Tasks — Open the Tasks tab and tap the filter icon to the right of the search bar. Under Filter by, tap Filter by tag, pick one or more tags and tap Done. The list shows tasks that have any of the tags you picked, and a tag chip appears under the search bar. Tap the chip to change your selection, or tap Clear in the tag sheet to remove the filter.
- Notes — Open the Notes tab and filter by tags to narrow down your grid.
- Journal — Open the Journal tab and filter by tags to find reflections on a particular topic.
On the web
- Tasks — Open Tasks and select the filter icon at the right-hand end of the search bar. Under Filter by, select one or more tags under All tags. The page shows tasks that have any of the tags you picked, and a tag chip appears under the search bar. Select the chip to remove the filter.
- Notes — Open Notes and filter by tags in the same way to narrow down your notes.
You can also group tasks by tags on Tasks to see all your tasks organised under their tag headings.
Managing your tags
Tags are created inline the first time you use them — there is no separate setup step. Once a tag exists, it is available across all features.
If you use shared lists, tags are shared with collaborators when you create or update items. This keeps everyone on the same page when categorising shared work.
Renaming and deleting tags
On mobile
- Open the tags of any task, note or journal entry, as you would to add one.
- Tap Edit beside Tags.
- Tap the pencil beside a tag to rename it, then tap Save. To delete a tag, tap the × beside it and confirm with Delete.
- Tap Done when you've finished.
Only the person who created a tag can delete it.
On the web
This isn’t in the web app yet.
Tips for using tags effectively
- Keep it simple — A small number of meaningful tags is more useful than dozens of granular ones. Start with broad categories and add more only when you need to.
- Use alongside lists — Tags complement lists rather than replacing them. A task might live in a "Holiday" list but also be tagged "booking" to group it with bookings from other lists.
- Cross-reference features — Tag a task, its related notes and, in the mobile app, your journal reflection with the same tag. Then filter Tasks, Notes and Journal by that tag to pull up everything about a project or topic. Each one filters on its own, as there is no single view that shows them all together.
