Create and manage tasks

Creating a task

1. On the Today or Tasks tab, tap the + (New task) button. On a day with nothing in it yet, Today shows a New task card instead.
2. Enter a title for your task.
3. Optionally add details such as a due date, reminder, tags, or a list — or save it as-is and add them later.
4. Tap Save to create the task.

You can also create tasks directly from within a list, from the planning screen, or from a home-screen widget.

Editing a task

1. Tap any task to open it.
2. Update any field — title, description (shown as Notes), due date, scheduled date, repeat, reminder, location, tags, list, or section — and add subtasks.
3. Tap Save to keep your changes. If you go back without saving, we ask whether you want to discard them. Marking the task done and changes to its subtasks are saved straight away.

Completing a task

Tap the circle next to a task to mark it as done. Completed tasks show a tick. On the Tasks tab and in a list, they move from Active to Done, grouped by when you completed them. On Today, they appear under Completed today. On the free plan, Done shows your last 100 completed tasks.

If a task has subtasks, completing the parent task will also mark all its subtasks as done.

Reopening a task

Changed your mind? Tap the tick on a completed task to reopen it. The task goes back to Active. Inside a list, it returns to the section and place it had before you completed it. On the Tasks tab, it's placed by your current sort and grouping.

Task details at a glance

Each task can include:

• Title — A short description of what needs doing.
• Description — Additional detail or context. The box shows a Notes hint, and you can format it with Markdown.
• Due date — When the task should be done.
• Scheduled date — The day you plan to work on it, and optionally a time of day (used by the planning feature).
• Reminder — A notification at a specific date and time, at a time on the scheduled date, or on or before the due date (for example, 2 days before).
• Repeat — Make the task recur daily, weekly, monthly, or yearly.
• Subtasks — Break the task into smaller steps.
• Tags — Categorise and filter tasks.
• List and section — Assign the task to a list for organisation.
• Location — Attach a place for additional context (PRO).

Browsing your tasks

Open the Tasks tab to see all your tasks. From here you can:

• Sort by most relevant date (the default: scheduled, due or reminder date), due date, recently added, or recently updated. Sorting and grouping aren't available while you're viewing Done.
• Group by date (the default), list, or tag.
• Search to find tasks by title or description. On the free plan, searching Done covers only your 100 most recent completed tasks.

By default, tasks are grouped by date: Past, Today, This week, Soon, Later, and Someday. Tasks with no due date, scheduled date or reminder appear in the Someday group, making it easy to distinguish between scheduled and unscheduled work. If you sort by due date instead, Someday holds every task without a due date.