Tasks
Sort, group, and filter tasks
Find the tasks you need by sorting, grouping, filtering, and searching your task list.
Sorting tasks
You can change how your tasks are ordered to surface what matters most.
- Open Tasks.
- Select the filter icon at the right-hand end of the search bar. It opens Group by, Sort by and Filter by, all in one place.
- Under Sort by, choose an option:
- Most relevant date — Orders tasks by their scheduled date if they have one, otherwise their due date, otherwise their reminder date. Tasks with none of these are ordered by when you added them. This is the default.
- Due date — Orders by due date only.
- Recently added — Newest tasks first.
- Recently updated — Most recently changed tasks first.
In the mobile app, once you've picked a sort other than the default, a chip for it (Due date, Updated or Added) also appears under the search bar and opens the same sheet.
Sorting is disabled when you are viewing completed tasks. Completed tasks are always shown in reverse chronological order.
Grouping tasks
Grouping organises your task list under headings so you can see related tasks together.
- Select the filter icon at the right-hand end of the search bar.
- Under Group by, at the top, choose an option:
- Date — Groups tasks under date headings that follow your sort. With Most relevant date or Due date, the headings are Past, Today, This week, Soon, Later and Someday. Past holds anything dated before today, including overdue tasks, and Someday holds tasks with no date. With Recently added or Recently updated, tasks are grouped by when they were added or updated: today, yesterday, in the last 7 days, last week and previously. Completed tasks are always grouped by when you completed them. This is the default.
- List — Groups tasks under the list they belong to.
- Tag — Groups tasks under each tag they carry.
Filtering tasks
Filters let you narrow down your task list to show only what you need. Pick one or more lists to show only tasks in any of them, and one or more tags to show only tasks carrying any of them. If you use both, a task has to match both to show.
On mobile
- Tap the filter icon at the right-hand end of the search bar. Filter by is the last section of the sheet.
- Choose one or both filter types:
- Filter by list — Pick one or more lists.
- Filter by tag — Pick one or more tags.
- Your list updates as soon as you select a list or tag. Tap Done to close the picker.
Each active filter shows as a chip under the search bar. To clear a filter, tap its chip (or choose Filter by list or Filter by tag in the sheet again), then tap your selections again to clear them, or tap Clear.
On the web
- Select the filter icon at the right-hand end of the search bar. Filter by is the last section.
- Select the lists and tags you want. Your lists come first, then your tags under All tags. To find one quickly, type its name in the Search lists & tags… box.
- Your tasks update as soon as you select a list or tag.
Your list filter and your tag filter each show as a chip under the search bar. Select a chip to clear that filter, or select Clear filters at the bottom of the sort and filter options to clear them all.
Searching tasks
Use the search bar (Search task…) at the top of the task list to find tasks by words in their title or description. It searches whichever view you're in, Active or Done. In Done, it searches the completed tasks loaded so far. Search is real-time and updates as you type. In the mobile app, the search bar appears once you have at least one task.
Viewing completed tasks
When you have completed tasks, two chips, Active and Done, appear under the search bar. In the mobile app, the first time, a hint on Done points you to your completed tasks.
- Active — Shows your open tasks (default).
- Done — Shows tasks you have completed.
On mobile
Completed tasks load 100 at a time. With PRO, more load as you scroll down. On the free plan you can see your last 100 completed tasks, and See more at the end of the list shows what PRO adds instead.
On the web
Completed tasks load 100 at a time. Once 100 have loaded, a See more button appears under the list. With PRO, select it to load the next 100. On the free plan you can see your last 100 completed tasks, and See more shows what PRO adds instead.
