Share and collaborate on lists

What is list sharing?

Sharing a list lets you collaborate with others in real time. Everyone on a shared list can add, edit, and complete tasks, as well as add notes. Activity notifications keep all members informed when things change.

Sharing a list

1. Open the list you want to share.
2. Tap the list menu and choose Share.
3. Toggle Allow others to join this list? to enable sharing.
4. A share link is generated. You can:
   • Tap Copy link to copy it to your clipboard.
   • Tap Share to open your device's native share sheet and send the link via any app.
5. Anyone who opens the link can join the list.

Collaborator roles

Shared lists have two roles:

• Owner — The person who created the list. Owners can manage collaborators, disable sharing, and delete the list.
• Editor — Anyone who joins via the share link. Editors can add, edit, and complete tasks, add notes, and view all list content.

Managing collaborators

After sharing a list, you can see everyone who has joined. Open the Share screen to view the collaborator list, which shows each member's avatar, name, and role.

• Remove a collaborator — As the owner, tap a collaborator and choose Remove to revoke their access.
• Leave a list — As a collaborator, tap Leave list to remove yourself.

Disabling sharing

If you no longer want new people to join your list:

1. Open the Share screen.
2. Toggle Allow others to join this list? off.

Existing collaborators keep their access, but the share link stops working. You can re-enable sharing at any time to generate a new link.

What collaborators can do

All list members — owners and editors alike — can:

• Add new tasks and notes to the list.
• Edit existing tasks and notes.
• Complete and reopen tasks.
• View all list content, including sections.

Activity notifications are sent to list members when changes are made, so everyone stays up to date.